Run your entire portfoliofrom one intelligent system.
Propsena unifies communications, financials, maintenance, leasing and your team — with an AI that reads the whole record, acts inside guardrails, and leaves an audit trail behind every decision.
- AES-256 encryption at rest
- Row-level tenant isolation
- SOC 2-aligned controls
Your operation is duct-taped together.
The average property management company runs many disconnected manual tools. Data lives in silos, context gets lost, and your team pays the price every single day.
Propsena replaces every one of them — not by being a mediocre version of each, but by building a genuinely better, AI-native system that makes them all obsolete.
Stop bleeding time and money.
Every property management team carries hidden subscriptions and wasted hours. Propsena eliminates both.
Saved per week on manual data entry.
Saved by native inspection tools vs third-party apps.
Saved vs Slack/Teams subscriptions.
Saved vs LeadSimple/leasing CRMs.
Saved vs Asana/ClickUp/Monday.com.
Every workflow. One operating system.
Twelve deeply integrated modules built from the ground up for property management — not adapted from generic SaaS.
AI Brain
40+ AI functions accessible via natural language. Query data, execute actions, and get proactive insights — all through a single conversation.
Unified Communications
Email, SMS, calls, and internal notes on a single contact timeline. Gmail, VOIP system, mass text communication, and tenant portal — fully integrated, fully searchable.
Financial Intelligence
E-payment rent collection, trust accounting, QuickBooks sync, and AI anomaly detection. Money managed. Anomalies flagged. Automatically.
Work Orders & Maintenance
AI-triaged service requests, smart vendor matching, SOP monitoring, and mobile inspections. From report to resolution without the friction.
Leasing Pipeline
All leads from Zillow, Apartments.com, Trulia, AffordableHousing.com, rent.com, and much more in one inbox. AI-scored, auto-responded, and tracked from inquiry to lease signed.
Team Collaboration Hub
DMs, channels, file sharing, and voice calls — with '/' context references that link directly to tenant records, leases, and work orders inside chat.
Inspections & Compliance
Mobile room-by-room inspections with AI comparisons between walkthroughs. Section 8 monitoring, auto-checklists, and PDF reports.
Make-Ready & Turnover
Auto-triggered turnover sequence on tenant notice. Visual task dashboard, and AI-estimated completion date.
Automatic Listing PipelineComing soon
Automatic listing pipeline activation to minimize days on market and ensure units are leased faster.
Native Task and Project Management
Native task and project management. Kanban, list, and calendar views with SOP-linked automation — tasks created automatically on workflow triggers.
Owner, Tenant & Vendor Portals
Dedicated authenticated portals with AI Q&A, e-payment, Service Request Submission, DocuSign e-signatures, and financial statements.
Reports and Investment Analysis
Command Propsena AI assistant to pull any kind of report, present in any way you want, do a thorough analysis -- it is your trusted analyst who is giving you deep analysis on your investment, ROI, expenses, maintenance pending and much more.
The first property management copilot that actually acts.
Ask questions, run reports, or tell it to send late notices to every overdue tenant — it confirms first, then executes. Every action is logged, auditable, and reversible.
- Natural language queries across your entire portfolio
- 40+ callable functions — send SMS, create work orders, apply fees
- Proactive alerts: SOP breaches, rent anomalies, expiring leases
- Owner-facing AI portal — tenants and owners get their own AI Q&A
- Full audit log on every AI interaction, every function called
- The first ever Ai Native Property Management OS in the industry
Every message. One place. Full context.
Gmail, OpenPhone, Twilio — every email, SMS, call transcript, and internal note linked automatically to the right tenant, owner, or vendor. No copy-pasting. No context-switching. No lost threads.
- Gmail shared inbox with thread assignment and internal notes
- AI sentiment scoring and Fair Housing compliance screening
- Automated rent reminders, SR updates, and lease notices
- Auto-match incoming messages to contacts by email or phone
- Searchable timeline across all channels, going back forever
Vacancy to listed in 7 days. Automatically.
The moment a tenant gives notice, Propsena kicks off your full turnover sequence — vendors assigned, tasks scheduled, timeline tracked. AI estimates your ready date and fires the leasing pipeline before the unit is even vacant.
- Auto-triggered on tenant notice — zero manual setup
- AI-matched vendors for cleaning, locks, paint, and repairs
- Visual day-by-day turnover timeline with SOP monitoring
- AI estimated completion date based on vendor history
- Automatically activates leasing pipeline when make-ready completes
The workspace your team actually deserves.
Direct messages, group channels, file sharing, and voice calls — purpose-built for property management teams. Reference any record directly inside a message with the / command.
- DMs, channels, threaded replies — fully real-time
- /tenant, /sr, /lease, /property — embed live record cards in chat
- /ai summarize, /ai risk — AI commands inside the conversation
- Voice and screen-share calls via Daily.co WebRTC — no Zoom needed
- Post-call AI transcript and summary posted automatically to the thread
Built different. By design.
Legacy PM software was built for a world before AI. Propsena was built for the world we're in now.
Built for SOC 2. Enforced by the database.
Every control below is running in production today — not on a roadmap. Tenant isolation is a database policy, encryption is the default, and every change leaves an immutable record.
Tenant isolation, enforced by PostgreSQL
Row-level security on every organization table, forced for the application role. A bug in application code cannot reach another company’s data — and a test proves the isolation on every build.
Encryption by default
AES-256-GCM protects SSNs, tax IDs, OAuth tokens and connected-service credentials at rest; TLS protects everything in transit. Keys rotate with zero downtime.
Identity and least privilege
A dedicated, self-hosted OpenID Connect identity provider, six scoped roles, a staff-only API surface for portal users, and read-only impersonation for support.
Immutable audit trail
Every mutation writes an audit record with who, what and when. The general ledger is append-only: corrections post reversing entries, never edits.
Hardened perimeter
HMAC-SHA256, timing-safe verification on every inbound webhook, rate limiting on every endpoint, strict CSP and HSTS headers, and schema validation at every boundary.
Continuous assurance
A vulnerability gate and verified-secret scanning on every commit, a weekly OWASP ZAP scan of staging, and a weekly backup restore drill that proves the backup is real.
SOC 2 control map
Trust Services Criteria| Security | Database-enforced isolation · encryption · identity · hardened perimeter | Implemented |
| Availability | Nightly encrypted backups · weekly restore drill · health checks | Implemented |
| Confidentiality | Field-level encryption · PII masking · least privilege by role | Implemented |
| Processing integrity | Append-only ledger · idempotent payments · immutable audit trail | Implemented |
| Privacy | US data residency · scrubbed error telemetry · CCPA-ready | Implemented |
AI with guardrails
- Every AI action is scoped to your organization and confirmed before anything is sent, charged or changed.
- Fair Housing screening runs on every outbound tenant communication, human or AI.
- Errors are reported with personal data scrubbed before they leave the server.
Controls are mapped to the SOC 2 Trust Services Criteria and verified continuously in CI. Ask us for the current control matrix.
Real users. Real demos. Real reactions.
Before we launched a single line of production code, we put the platform in front of real property managers. Here's what they said — unscripted.
See what others charge.
Now imagine 40% less.
Drag the slider or enter your unit count to see typical monthly costs for your portfolio size — then see what switching to Propsena means for your bottom line.
Ready to run a smarter operation?
See the whole platform on your own portfolio’s terms — a 30-minute walkthrough with the team that built it.